Office Manager

Office Manager - Commercial Fit Out andamp; Refurbishment
Location: Warrington, Cheshire
Salary/Package: £28,000 - £38,000 + Package
Job Type: Permanent

About the Company
Our client is a family-run commercial interiors and refurbishment contractor delivering high-quality fit-out projects for clients across the UK.

Operating nationwide from offices in Warrington, Manchester and London, the business delivers Cat A and Cat B office fit-outs, industrial refurbishments, leisure and retail fit-outs, financial workspaces and laboratory fit-outs. It also offers design and build, furniture and office relocation services.

Their clients include banks, investment managers, property consultants, national contractors, leisure operators and industrial occupiers. Recent projects include office headquarters, bank branch fit-outs, leisure venues and large-scale refurbishments.

Known for delivering high-quality workspaces that reflect each client's brand and culture, at the right price, the business continues to grow its national client base.

As a result, they are looking to appoint an Office Manager to run the day-to-day operation of their Warrington office.

The Role
This is an excellent opportunity for an organised and proactive Office Manager to take ownership of the smooth running of a busy fit-out contractor's office.

The successful candidate will manage day-to-day office operations and administration and support the Directors, project teams and commercial team. You will make sure the business runs efficiently behind the scenes while projects are delivered across the country.

This is a varied role covering office management, HR and staff administration, project and site administration, finance support, health and safety records and supplier management. You will be the first point of contact for clients, staff and visitors.

The role would suit an experienced Office Manager, Office Administrator or Operations Coordinator, ideally from a construction, fit-out or interiors background, who enjoys being at the centre of a growing business.

Key Responsibilities

Office Management andamp; Administration

* Managing the day-to-day running of the Warrington office.
* Acting as the first point of contact for clients, suppliers, staff and visitors.
* Managing phone calls, emails, diaries and correspondence for the Directors.
* Organising meetings, client visits, travel and accommodation.
* Ordering office supplies and managing office facilities, equipment and IT suppliers.
* Keeping filing systems, company records and document control organised and up to date.
* Improving office systems, processes and procedures.

HR andamp; Staff Administration

* Supporting recruitment and onboarding of new starters.
* Maintaining staff records, holiday trackers, absence records and training matrices.
* Helping prepare employment contracts, letters and HR documentation.
* Collecting and checking timesheets for payroll.
* Coordinating staff training, CSCS cards and certification renewals.

Project, Site andamp; Commercial Support

* Supporting project managers with project setup, documentation and site administration.
* Preparing and issuing RAMS, health and safety documents and Oandamp;M manuals.
* Keeping subcontractor and supplier records, insurances and accreditations up to date.
* Raising purchase orders and tracking deliveries and material orders.
* Supporting the commercial team with invoices, applications for payment and supplier accounts.
* Keeping accreditation and pre-qualification records (CHAS, SafeContractor, Constructionline and similar) up to date.

Finance Support

* Processing purchase invoices and matching them to purchase orders.
* Raising sales invoices and supporting credit control.
* Maintaining company expenses, fleet and fuel card records.
* Liaising with the external accountant as needed.

About You

* Proven experience as an Office Manager, Office Administrator or in a similar role.
* Experience in construction, fit-out, interiors or a related industry would be highly advantageous.
* Highly organised, with excellent attention to detail and the ability to manage several tasks at once.
* Confident using Microsoft Office, particularly Outlook, Word and Excel.
* Experience with accounting software such as Sage or Xero would be beneficial.
* Some knowledge of HR administration, health and safety documentation or accreditations would be an advantage.
* Excellent communication skills and a professional, friendly manner.
* Proactive, reliable and able to work on your own initiative.
* Full UK driving licence would be beneficial.

What's on Offer?

* Salary of £28,000 - £38,000, depending on experience.
* Additional package.
* Permanent opportunity with an established, family-run commercial fit-out contractor.
* A varied role at the heart of a growing business.
* Work alongside the Directors and project teams on high-profile projects across the UK.
* A friendly, supportive working environment.
* Long-term career development as the business grows.

Apply Today
This is a fantastic opportunity for an organised and proactive Office Manager looking to take ownership of the day-to-day running of a growing commercial fit-out business in Warrington.

If you have office management or administration experience, ideally in construction, fit-out or interiors, we would be keen to hear from you.

Please get in touch today with our Commercial Specialist, Mark Harris, at Building Careers UK for a confidential discussion.

Building Careers UK specialises in Construction and Property recruitment and serves as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. By applying for this job, you accept the Terms and Conditions, Privacy Policy, and Disclaimers which can be found on our website.

Building Careers UK is an equal opportunities employer. We welcome applications from all suitably qualified candidates.

Please Note: Due to the high volume of applicants, only those shortlisted will be contacted.

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